Module 02 · Mobilisation Costing · Worked Exemplar
See the module applied
A complete mobilisation cost baseline and AI challenge analysis for an IFM contract transition.
Heron Facilities Solutions
Meridian Property Group
12 weeks
18 staff transferring
Low-cost controlled
£276,400
Building on Module 1 — the rate deck, strategic lens, and open challenge flags carry forward from the Module 1 bid investment assessment. No re-entry required for fields inherited from the handover file.
See it in use
Scenario comparison
Factor
Scenario A: Low-cost controlled
Scenario B: Rapid launch
Total mobilisation cost
£276,400 Preferred
£331,200
Mobilisation window
12 weeks
9 weeks
Additional cost driver
None
Accelerated IT procurement premium £22k; additional T4 programme resource £11k
TUPE pension exposure
Unquantified — flagged
Unquantified — flagged (same)
Recommendation
Preferred. Fits margin constraint. Client go-live date is fixed — speed premium has no benefit.
Not recommended. £54,800 additional spend for no time advantage.
AI challenge analysis — Scenario A
Three challenges raised
Challenge 01 — IT infrastructure timeline
A 4-week window between supplier delivery (Week 8) and go-live (Week 12) is insufficient for a 3-site deployment. Configuration, testing, and issue resolution typically requires 6–8 weeks across three sites. Recommended action: confirm configuration can begin on delivery day; add a 1-week contingency buffer to the programme plan.
Challenge 02 — CAFM configuration cost
The sub-contractor figure of £8,500 for a 3-site CAFM configuration is low relative to comparable deployments. Recommended action: request a scoped statement of work from the supplier before contract award rather than accepting a headline figure.
Challenge 03 — Pension obligations
The assumption that no defined benefit exposure exists is the single largest unquantified risk in the estimate. If confirmed as DC-only, no impact. If DB obligations are present, the cost to the contract is material. Recommended action: the owner (Head of HR) must have a confirmed position by Week 3 of the mobilisation window.
This excerpt covers the scenario comparison and AI challenge analysis. The full exemplar includes the complete Stage 1 input walkthrough — opportunity context, rate deck, staffing and TUPE detail, work breakdown by activity and workstream, procurement and partner detail, challenge flags, and readiness dependencies — together with the Stage 5 Module 3 handover summary.